The Form I-9, officially called the Employment Eligibility Verification form, is a U.S. government document used by employers to verify an employee's identity and legal authorization to work in the United States. It was mandated by the Immigration Reform and Control Act of 1986. Key points about the Form I-9:
- It must be completed by both employees and employers (or their authorized representatives).
- Employees provide personal information and attest to their legal work authorization.
- Employers inspect and verify the authenticity of documents presented by employees to prove identity and employment eligibility.
- Employers must complete and retain the Form I-9 for every person they hire, including U.S. citizens and noncitizens.
- The form helps prevent the employment of unauthorized workers and ensures compliance with federal immigration laws.
- Employees typically provide documents from specific lists (List A for identity and work authorization, or Lists B and C for identity and employment eligibility separately).
- Employers must complete their portion within three days of the employee’s start date.
- Failure to maintain proper Form I-9 documentation can result in audits, fines, and legal penalties.
In summary, the I-9 form is used for verifying that employees are legally allowed to work in the U.S. and for documenting that verification by employers as part of the hiring process. This form is required for all paid employees but not for volunteers, contractors, or unpaid interns. Employers must retain the completed forms for inspection by the government if requested.
