how to write a letter of recommendation

To write an effective letter of recommendation, follow these key steps:

Structure of the Letter

1. Introduction and Statement of Recommendation
   • Clearly state the candidate’s full name and the position or opportunity they are being recommended for.
   • Introduce yourself and explain your relationship to the candidate (e.g., supervisor, teacher) and how long you have known them.
   • Example: "It is my pleasure to recommend [Candidate’s Name] for [Position] at [Company]. I have worked with [him/her/them] for [duration]"

2. Body: Reasons for Recommendation
   • Highlight two or three key qualifications or achievements that make the candidate a strong fit for the role.
   • Provide specific examples or anecdotes that demonstrate their skills, character, or accomplishments. This could include soft skills like leadership or teamwork, as well as hard skills relevant to the position.
   • Use facts, statistics, or stories to make your endorsement concrete and memorable.
   • Example: "[Candidate’s Name] consistently demonstrated excellent project management skills, leading a team that increased sales by 20%"

3. Closing Statement
   • Summarize your strong endorsement without reservations.
   • Offer your contact information for follow-up questions.
   • Sign the letter formally with your name and title.
   • Example: "I confidently recommend [Candidate’s Name] and am happy to provide further information if needed. Sincerely, [Your Name]"

Writing Tips

• Keep it positive and focused: Emphasize the candidate’s strengths and suitability for the role without any ambiguous or negative remarks

• Use a formal business letter format and tone: Keep the letter professional and polite, ideally on your organization’s letterhead

• Be concise: Aim for one page, focusing on the most relevant qualifications for the position

• Follow any submission instructions: Ensure you meet deadlines and format requirements provided by the requester

• Proofread carefully: Check for spelling and grammatical errors, especially names and titles

Sample Opening

Dear [Title and Last Name],
It is my pleasure to recommend [Candidate’s Full Name] for the position of [Position] at [Company]. I have had the privilege of working with [Candidate’s First Name] for [number] years as [your relationship]. During this time, [he/she/they] has demonstrated [key qualities or skills] that make [him/her/them] an excellent fit for your team.

By following this structure and advice, your letter of recommendation will effectively support the candidate’s application with clear, specific, and positive endorsement