how to share contact list in outlook

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To share a contact list in Outlook, the process depends on the version of Outlook used and whether it is connected to a Microsoft Exchange Server. Here are the main ways to share contacts:

  1. Using Outlook with Microsoft Exchange Server:
  • Open Outlook and go to the Contacts or People section.
  • Select the contact folder you want to share.
  • On the Home tab, click "Share Contacts."
  • Enter the recipient's email address in the sharing invitation.
  • Set permissions to allow the recipient to view or edit contacts.
  • Send the invitation, and the recipient will get access after accepting it.
  1. Sharing a Contact Group (Distribution List) via Email:
  • Create a new email message.
  • Drag the contact group from Contacts into the message body or use the "Forward Contact" option as an Outlook contact.
  • Send the email with the attached contact group.
  • The recipient can drag the attached contact group into their Contacts to add it.
  1. Using Public Folders (for organizations):
  • Admins can create public folders in Microsoft 365 Exchange Admin Center.
  • Create a shared contact folder accessible to all users with proper permissions.
  • Users can add this folder to their Outlook Favorites for easy access.

Note:

  • Only classic desktop Outlook app supports direct sharing of contact folders.
  • Sharing outside your organization usually sends just a single contact card instead of the full list.
  • Outlook web and new Outlook app currently lack built-in contact sharing features.

These methods allow sharing contact lists conveniently for collaboration and teamwork in Outlook environments.