To recall an email, the process varies by email service, but here are the general procedures for common platforms:
Recalling Email in Microsoft Outlook
- Open your Sent Items folder and find the email.
- Double-click the email to open it.
- Go to the Message tab, click Actions, and select "Recall This Message."
- Choose to delete unread copies or replace the email with a new message.
- Click OK to confirm the recall.
- You will receive a notification if the recall was successful or failed.
- Note: The recall only works if the recipient hasn’t read the email and typically within a limited time after sending (like within 2 hours).
Recalling or Undoing Send in Gmail
- Gmail doesn’t have a traditional recall but features "Undo Send".
- After hitting Send, an "Undo" button appears at the bottom-left of your screen.
- Click "Undo" within 5-30 seconds (depending on your settings) to stop the email from being sent.
- You can adjust the undo send time window in Gmail settings.
- This feature delays sending the email for the chosen time, enabling cancellation.
Recalling Email in Zoho Mail
- You can recall emails within 30 minutes of sending.
- Access the Sent folder, click on Mail Delivery Status icon for that email, then click "Recall this email."
- Only works for recipients within the same organization and has some limitations.
- A recall confirmation popup appears, and if successful, the original email is replaced in the recipient’s inbox.
Important Considerations
- Email recall functions rely on the recipient's email client and whether the message is unread.
- Some recalls may notify recipients of the recall attempt.
- Certain email services like Gmail only allow "undo send" within seconds of sending.
This provides a general guide to recalling emails in popular email clients, with specific instructions varying by platform and version.
