To make a cover letter, follow these key steps to create a clear, concise, and tailored document that highlights your qualifications and enthusiasm for the job:
Steps to Write a Cover Letter
1. Start with a Header
Include your name, address, phone number, email, date, and the recipient’s
name, title, company, and address. This mirrors a standard business letter
format and makes it easy for the employer to contact you
. 2. Include a Greeting
Address the letter to the hiring manager by name if possible (e.g., "Dear
Tyler Wallace," or "Dear Hiring Manager,"). Avoid generic greetings like "To
whom it may concern"
. 3. Write an Opening Paragraph
Mention the job title you are applying for and where you found the job
listing. Express your enthusiasm for the role and company, showing you have
researched them. This paragraph should quickly capture attention
. 4. Add a Second Paragraph Highlighting Your Qualifications
Briefly summarize your relevant skills, experience, and achievements that make
you a strong candidate. Use specific examples and measurable impacts to
demonstrate your value. Tailor this to the job description and include
keywords from the posting
. 5. Explain Why You Want to Work There
Show your motivation for applying to this particular company, linking your
values or goals with theirs. This personalizes your letter and shows genuine
interest
. 6. Conclude with a Closing Paragraph
Thank the employer for considering your application, express your willingness
to discuss your qualifications further, and include a professional closing
(e.g., "Sincerely," followed by your name)
Tips for an Effective Cover Letter
- Customize each cover letter for the specific job and company
- Keep it short and focused—usually 3 to 5 paragraphs
- Use a professional tone and consistent formatting with your resume
- Avoid vague statements; instead, provide concrete examples of your skills in action
- Proofread carefully to avoid spelling and grammar errors
- Treat the cover letter as a marketing tool that sells your fit for the role, not just an autobiography
By following this structure and tailoring your content to the job, your cover letter will effectively communicate your enthusiasm and qualifications, increasing your chances of getting noticed
