To follow up on an interview effectively, send a concise and polite follow-up email within about 24 hours to a few days after the interview. In the email, thank the interviewer for their time, mention the role and date of the interview, express your enthusiasm for the position, and politely ask for any updates on the hiring process. Use a clear subject line that references the interview, and end the email with a professional sign-off including your full name. If you haven't heard back by the decision timeline or after five to seven business days, it is appropriate to send a polite follow-up email to check on the status without appearing pushy. Maintaining a positive and respectful tone shows professionalism and keeps you on the employer’s radar.
Here are key steps summarized:
- Send the first follow-up email within 24 hours to thank the interviewer.
- Use a direct subject line like "Thank you for the [Job Title] interview."
- Start with a polite greeting using the interviewer’s name.
- Express gratitude and reference something specific about the interview.
- State your continued interest and enthusiasm for the role.
- Politely ask for a status update or next steps.
- End with a professional sign-off and your full name.
- If no response within about a week or after the given timeline, send a gentle reminder email.
This approach keeps communication professional, concise, and respectful while reinforcing your interest in the position.
