To create a signature in Microsoft Outlook, follow these steps:
- Open Outlook and start a new email message.
- On the Message tab (or Insert tab in some versions), click Signature , then select Signatures from the dropdown menu.
- In the Signatures and Stationery window, click New to create a new signature.
- Enter a name for your signature and click OK.
- In the Edit signature box, type and format your signature as you like. You can add text, images, links, and customize fonts and colors.
- Under Choose default signature , select the email account to associate with the signature.
- Optionally, set your signature to be automatically added to new emails and/or replies and forwards by selecting it in the respective dropdown menus.
- Click OK to save your signature and close the window.
- Your signature will now appear automatically in new messages if you selected that option, or you can manually insert it by clicking Signature in the message window and choosing your signature
This process works similarly in Outlook for Windows, Outlook on the web, and Outlook.com, though the exact menu names may vary slightly
. You can also create multiple signatures and switch between them as needed. For a visual guide, Microsoft offers tutorial videos demonstrating these steps
