how do you add a signature in outlook

To add a signature in Outlook, follow these steps depending on your version:

For Outlook Desktop (Classic or New Outlook for Windows)

1. Open Outlook and start a new email message.
2. On the Message tab, click Signature > Signatures.
3. In the Email Signature tab, click New , then type a name for your signature and click OK.
4. In the Edit signature box, type and format your signature. You can add text, images, links, and customize fonts and colors.
5. Set your signature as default for new messages and/or replies if desired.
6. Click Save and then OK to close the dialog.
7. Your signature will now be automatically added to your emails or can be inserted manually by clicking Signature when composing a message

For Outlook on the Web or Outlook.com

1. Click Settings (gear icon) at the top right.
2. Select Mail > Compose and reply or go to Account > Signatures.
3. In the signature box, type and format your signature.
4. Choose whether to automatically include the signature on new messages and replies.
5. Click Save to apply

Additional Tips

• You can create multiple signatures and choose which one to use when composing an email.
• You can create a signature from a Word template, then copy and paste it into Outlook’s signature editor for a more polished look

• On mobile Outlook apps, you can add a simple text signature via app settings.

This process works similarly across Outlook versions, with slight UI differences. For detailed visual guidance, Microsoft provides video tutorials showing step-by-step creation and customization of signatures