Properly formatting an electronic résumé gives an applicant a competitive edge by making the résumé easily readable and scannable by applicant tracking systems (ATS), enhancing its visibility and selection chances among many applicants. It creates a positive first impression on employers by presenting information clearly and effectively, ensuring important keywords and qualifications are highlighted and properly aligned with job descriptions.
Key Advantages of Proper Formatting
- ATS Optimization: Using relevant keywords exactly as mentioned in job descriptions helps the ATS software recognize the résumé, increasing the chances of passing the initial automated screening phase. This involves removing special formatting, using simple fonts, left-aligning text, avoiding graphics, and using file formats compatible with ATS.
- Readability and Professionalism: A clean, uncluttered layout with readable font sizes and capitalization for section headings facilitates quick scanning by recruiters, making the résumé more appealing and easier to understand.
- First Impressions: A well-structured résumé visually stands out and reflects professionalism, making a positive impression that can differentiate an applicant from the competition.
Essential Formatting Tips
- Use plain fonts like Times New Roman or Arial with font sizes between 10 and 15 points.
- Avoid visual elements like bold, italics, bullets, graphics, or colors that ATS might misinterpret.
- Capitalize section headers instead of using bold for clarity.
- Choose formats like .doc or .docx unless PDF is explicitly accepted.
- Align all text to the left margin for ATS compatibility.
- Include 25–30 relevant keywords exact to the job description for better ATS filtering.
- Keep the layout simple to avoid distorted or missed information during scanning.
These formatting practices ensure the résumé is both machine-friendly for automated systems and user-friendly for hiring managers, ultimately providing a competitive edge in the job application process.